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AGENDA & MINUTES July 10, 2012

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McKnight Neighborhood Council, Inc.
Board of Directors Meeting
Tuesday, July 10, 2012:  6-8 pm
Rebecca Johnson School, Music Room
55 Catharine St., Springfield MA
AGENDA
6:00 – 6:15 pm:  OPEN MEETING, WELCOME
o   Introduction, Board of Directors
o   Audience Introductions
6:15 – 6:30 pm:   OUTGOING OFFICER’S REPORTS (from 2011-2012)
o    SECRETARY’S REPORT: (Ben Swan, Jr & Elizabeth Lederman, admin staff)
·         Minutes of June 12. 2012 meeting
o    TREASURER’S REPORT:  (Elizabeth Stevens)
·         Year end budget report
6:30 pm—6:45 pm:  BOARD INSTALLATION & OFFICER ELECTIONS
o    Installation of  Newly Elected Board Representative
o    Election of Officers
·         Presentation of Slate by Nominating Committee
·         Call for nominations from the floor
·         Balloting and tally
·         Elected officers installed
6:45 pm—7:00 pm:  NEW BUSINESS
o    Approval  of  CDBG Scope of Service
o    Approval  of  FY2013 CDBG Budget
7:00 pm—7:30 pm:  NEW BUSINESS—Open to the Floor
7:30 pm—7:50 pm:  COMMITTEE WORK—Chairmanship Appointments
o    Standing Committees
§  Rail Trail
§  Public Safety                                                               
§  Housing/Code
§  Communications
§  Good Neighbor
o    Ad Hoc Committees
§  McKnight Community Center
§  Debate
7:50—8:00 pm:  Wrap Up—Final Business, Open to Floor     
8:00 pm – Close Meeting

Approved August 14, 2012

Minutes McKnight Neighborhood Council
Board Meeting:  July 10,  2012
Meeting Called to order 6:00 p.m.:   (WK verified quorum present)
Board Members Present (8):  Walter Kroll (Pres), , Demetrios Panteleakis  (Vice Pres), Ben Swan, Jr, (Secy/Clerk), Liz Stevens, (Treas), Ceil Lewonchuk  (Asst Secy), Jesse Lederman, Lloyd Creswell, Brandi Gamble-Lucas, Stephen Thibeau.  {Elizabeth Lederman, Adm. Staff}.
Board Members Not Present (5): Donna Jordan, Ed Kelly, Synthia Scott-Mitchell, Corey Singleton
Neighborhood Members:  Mark Otwell
Guests:  James Welch
Welcome by Walter K; board member introductions; audience introductions.
OUTGOING  OFFICER  REPORTS
o   PRESIDENT’S REPORT: (Walter Kroll)
Walter K explained to those present that this month begins the new fiscal year for the Council and that this meeting would primarily involve the yearly procedural tasks of swearing in the new board members, electing officers, approving the CDBG scope of service and budget.
o   SECRETARY’S REPORT: (Ben Swan, Jr; Elizabeth Lederman, staff)
Ceil L, assistant secretary, in the absence of secretary Ben Swan, Jr, submitted the minutes of the Board Meeting June 12, 2012, for acceptance. Call for corrections or additions.
MOTION: (LC moved) to accept as presented; (LS seconded); (WK called 😉 Unanimous vote to accept. 
o   TREASURER’S REPORT: (Liz Stevens absent, Walter K reporting)
Yearly budget overview from past year presented; third and fourth quarter CDBG reimbursements not included.   Liz S reporting that bookkeeper only gave her report today, and that some of the details are not clear to her.  General discussion about income and expenses, and the budget cut this coming year in CDBG funding.
 MOTION: (BS moved) to accept as presented with the recommendation that the bookkeeping service be asked to submit reports to Liz at least one week before the monthly meeting; (LC seconded); (WK called the question); Unanimous vote to accept. 
BOARD INSTALLATION & OFFICER  ELECTIONS
o   Walter K welcomed the new members of the Board of Directors, Brand Gamble-Lucas and Lloyd Creswell, and acknowledged Synthia Scott-Mitchell who was absent.
o   Ben Swan, co-chairman of the nominating committee, reported his survey of the board members for their willingness to serve as officers, and the meeting of the committee who  recommended the following slate of officers:
·         Walter Kroll, President
·         Demetrios Panteleakis, Vice-President
·         Jesse Lederman, Secretary/Clerk
·         Elizabeth Stevens, Treasurer
·         Brandi Gamble-Lucas, Assistant Secretary/Clerk
·         Corey Singleton, Assistant Treasurer
o   Walter K solicited nominations from the floor, of which there were none.  Since there was only one candidate for each office, per the bylaws the Secretary/Clerk, Ben Swan, Jr, offered the following motion.
       MOTION: (BS moved) to accept the slate as offered, and  vote for the filling of these offices as             
       such; (BG seconded); (WK called the question); Unanimous vote. 
NEW BUSINESS—Board of Directors
o   Approval of CDBG Scope of Service:
Walter K presented the scope of service document, and asked board members to review—explaining that it describes the tasks and activities of the Council for the year, which is what entitles the Council to CDBG funding. 
       MOTION: (DP moved) to approve the CDBG Scope of Service; (BS seconded); (WK called the           
       question); Unanimous vote. 
o   Approval of FY2013 CDBG Budget:
Budget reviewed; correction made to line item for bookkeeping; should be 1680, not 1640.
MOTION: (BS moved) to approve the CDBG Budget as presented with correction;  (BS seconded); (WK called the question); Unanimous vote. 
o   Vote of Corporation Authorizing Execution of Contract:
Walter K explained to new members that this was the legal authorization for him to sign the CDBG contract for the coming year.
MOTION: (LS moved) to so authorize Walter Kroll to execute the contract; (BS seconded); (WK called the question); Unanimous vote. 
NEW BUSINESS—Open to the Floor
o   State Senator for the Hampden District, James Welch stepped forward from the audience and introduced himself.  Board members brought a number of issues to his attention.
·         Ceil L brought up the problem of bicyclists and people in wheelchairs using the roadways without reflective equipment or clothing.
·         The impact of the Dover Amendment and the saturation of group homes in McKnight were discussed at length. 
·         Liz S gave Senator Welch details about the McKnight rail trail project and let him know that other communities were acquiring these and their importance to Springfield; and his support was needed.
COMMITTEE WORK
o   Walter K made the following appointments to committee chairmanships:
·         Rail Trail—Liz Stevens with Demetrios P volunteering to assist;
·         Public Safety—Walter Kroll with Lloyd C volunteering to assist;
·         Housing & Code—Demetrios Panteleakis with Brandi G, Lloyd C, and Mark Otwell volunteering to assist;
·         Communications—Corey Singleton with Ben S volunteering to assist;
·         Good Neighbor—Ceil Lewonchuk;
·         Community Center—Demetrios Panteleakis with Jesse L volunteering to assist;
·         Debate—Jesse Lederman with Walter K volunteering to assist.
o   Walter K explained the main work of the committees, especially lengthy discussions of details, should be taking place at committee meetings; and that it is the responsibility of the committee chairs to report summaries of the work done at the regular monthly meetings.
8:00 ADJOURNMENT:    MOTION:   (DP moved) to adjourn; (BS seconded); (WK called); motion carried.
Submitted by Elizabeth Lederman, Administrative Staff, 08/14/2012

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